All businesses, whether they’re large or small, spend a huge amount of time juggling numerous projects, plans, tasks and people as part of their everyday processes. Having a solution that can help them keep organised whilst running such business-critical undertakings is therefore vital to the success of a developing company that hopes to excel. This is where project management software comes in.
In short, project management software programs are employed for four main reasons: project planning, time management, resource allocation and collaboration. The project planning side allows businesses to strategise their methodology whilst simultaneously keeping records of their progression, forgoing the administrative headache of internal reports and auditing. Time management allows businesses to easily register the amount of time being spent on their endeavours, thus ensuring better prioritisation. This also increases the level of transparency when it comes to allocating resources – the end result being improved budget management. Finally, the collaborative power of project management systems allows businesses (and more specifically, employees) an optimal platform on which to communicate, brainstorm and document their ideas, more cohesively as a team.
There are other benefits too:
- To attain long-term success for just about any business, monitoring the progress of work is essential. This is where the dedicated software plays an important role in autonomously generating status reports and statistics which can provide valuable insight into business productivity, time, expense and result.
- Many project management systems accommodate document sharing, enabling a clearer and better way for employees to share their progress, internally and (if appropriate) externally.
- Project management software optimises decision-making by confining detail to a designated location. By having all this important data in one place, the decision-making process is not only enhanced, but also more precise.
Ultimately, project management software is inherently good for both the business and the customer. The business benefits by augmenting its processes whilst staying under budget and on target, whilst the customer benefits from a quicker and more efficient experience. Quite simply, everyone’s a winner.
As part of our ongoing development at GMS, we’re looking at more ways in which we can enhance the suite of applications we already offer. Building a capable and easy to use project management system that integrates seamlessly with Webspace is just one of the avenues we’re exploring. And it could come to fruition sooner than you’d think. With calendars, contacts, tasks, collaboration and sharing already an integral part of the GMS experience, we plan to implement GMS Projects to amplify the way in which you organise, schedule and plan your work. It’s early days yet but be sure to keep your eyes peeled for further updates soon.